Frequently asked questions

The City requires all community leaseholders to provide documentation as per the requirements of their lease.

Yes. All relevant information requested in the compliance form must be provided, with the form submitted by Friday 17 April 2026.

An authorised representative from your club, group or organisation should fill out the compliance form. This could be the President, Secretary, Treasurer or another office bearer or committee member.

Before you begin, it’s helpful to gather the following information which you’ll need:

• the address of the leased premises
• the best contact details to use - email address, postal address, phone number
• membership numbers for the current financial year
• a brief description of the benefits your club or community group provides (350 words max.)
• your club, community group or organisation’s ABN or Incorporation Number
• whether your club or community group has a reserve sinking fund
• details of any grant funding that your club or community group might apply for in 2026/27
• usage information – the days and months the leased premises is used, and for how many hours per week
• information about any other groups who use or sub-let premises
• details of any capital works or maintenance undertaken in the last financial year, or planned in future years (350 words max.)

You also need, ready to upload to the form, electronic versions of your club or community group's:

• Public Liability Insurance Certificate of Currency; and
• current evacuation plan for the leased premises.

You also need to have copies of any of the following documents your club or community group has, ready to provide by email or mail:

• constitution
• most recent Annual General Meeting (AGM) minutes
• audited financial statements for last financial year
• Strategic Plan or other forward planning document
• First aid equipment compliance certificate

It’s best to use PDF or Word file types, and please keep your file sizes to 5MB or less. Please send your documents to landandproperty@southperth.wa.gov.au or mail to:
Property and Leasing, City of South Perth, Cnr Sandgate St & South Tce, South Perth WA 6151.

Once you’ve gathered all the relevant information and electronic copies of the documents, the compliance form should take approximately 15-20 minutes to complete.

Please contact the City’s Leasing and Land Officer on 9474 0777 or email landandproperty@southperth.wa.gov.au.

You are encouraged to complete the compliance form online via Your Say South Perth. If you need the compliance form in an alternative format, please contact the City’s Leasing and Land Officer on 9474 0777 or email landandproperty@southperth.wa.gov.au

Unfortunately Your Say South Perth does not have a ‘save progress’ function. We recommend collecting all the necessary information before you start, so you can complete the form in one go. See “What information will I need to complete the audit form?”